Join the Digital Age and Leave the Paper Cuts Behind
Our team has been providing professional document scanning services for over 25 years. We are experts at digitizing paper records, books, engineering drawings, microfilm, microfiche, and any other archival materials you may have. Whether you have thousands or millions of pages, our proven production process allows us to digitize documents accurately and quickly.
Corporations, government agencies, and individuals turn to Smooth Photo Scanning Services for high-quality document scanning and conversion needs. We can help your organization secure important data, free up valuable office space, become compliant, improve efficiency and ensure easy access to the information you need.
We scan paper records for organizations across every industry. Whether you have financial records, legal files, HR records, historical documents, medical records, etc. we will help you make a seamless transition to digital format.
Microfilm and microfiche were once great mediums for storing vast amounts of data. Accessing this data however, is very slow and cumbersome. We digitize microfilm and microfiche of all formats to high quality digital images.
We provide non-destructive scanning services of bound books, magazines, historical texts, technical manuals, lab notebooks, scrapbooks and more. Each volume will be converted to fully searchable PDF files, while leaving your originals intact.
Using specialized scanners and methods, we digitize engineering drawings, blueprints, maps, plans, newspapers, posters and other oversized documents. Clear digital images along with an accurate index allows you to access vital information from anywhere.
| DOCUMENT TYPE | PRICE RANGE | UNIT |
|---|---|---|
| Paper files up to 11" x 17" | $0.08 - $0.38 | Per Page |
| Large Format Drawings Over 11" x 17" | $3.00 - $10.00 | Per Drawing |
| Non-Destructive Book Scanning | $0.49 - $2.09 | Per Page |
| Semi-Destructive Book Scanning | $0.29 - $0.72 | Per Page |
| 16mm & 35mm Microfilm Rolls | $39.00 - $69.00 | Per Roll |
| Microfiche Scanning | $0.03 -$ 0.08 | Per Image |
| Aperture Cards | $0.25 - $1.00 | Per Card |
Quality assurance, data security, and customer satisfaction are our highest priorities. The proprietary document conversion processes that we have developed take these priorities into account for each project. Whether you are in need of bulk document scanning services for a large format backfile conversion project or just need to digitize some personal files, we guarantee the job will be done right.
The paper scanning process begins with experienced document “preppers” who go through each box of documents removing all of the staples and clips by hand, as well as flattening or repairing damaged pages. Intelligent bar-coded separator sheets are inserted between each folder or document set, which maintains the organization and signifies to the high-speed scanner when to start a new file.
Once the documents are prepped, an experience scanning technician determines the best equipment to be used for converting your documents to digital format. All images are automatically de-skewed, framed, and blank pages are removed. Pages can be scanned as black and white, greyscale, or color.
Our goal is to achieve the highest image quality possible. All scanned images are reviewed by our quality assurance specialists who ensure that every image meets our quality standard. Poor quality images, cut-offs and inconsistencies are flagged for re-scanning as necessary.
Folders and document sets are then indexed according to your specifications. Professional data entry personnel will key in important metadata that you and your colleagues will use to search and access the information you are looking for. We can also utilize OCR (optical character recognition) technology to deliver fully searchable PDF files.
Images, index data and folder structure are reviewed once again for quality and consistency, then formatted for upload into your electronic records management system of choice.
Ensuring the safety and security of our clients documents is of the utmost importance. The Smooth Photo Scanning facility is located in Lodi, NJ, just outside of NYC, and is equipped with state-of-the-art security features to ensure the safety of your documents and data. Our offices are protected with 24-hour video surveillance and security alarm system with emergency response. We also have sprinkler and fire alarm systems in place
Smooth Photo Scanning has all the necessary liability and data breach insurance as well as Valuable Paper and Records insurance. All employees are bonded, bound by a confidentiality agreement and are specially trained in document conversion procedures designed to conform with data compliance regulations.
We use modern scanners to convert physical paper documents into digital images in document scanning. We have been offering high-quality document scanning services for more than two decades. Our scanners can make digital copies of books, documents, legal papers, archived material, and more.
Even for bulk document scanning orders, we ensure that our process is fast and accurate to deliver on the promised date.
The process of our document scanning service begins with our “preppers.” They are specialized personnel who check all the documents by hand to remove all clips and staples and flatten and repair the damaged pages.
Apart from this, in bulk document scanning orders, the preppers also put bar-coded separator sheets between document sets and folders to avoid mix-ups. The separator sheets also serve another purpose. It helps our high-speed scanners identify when to start a new folder or file.
Once the preppers have done their job, the technician examines the documents and decides on the equipment best suited for the task. The digital images of all the scanned documents are automatically framed and de-skewed. The blank pages amidst document sets are removed as well.
We have undertaken all physical, managerial, and electronic steps to protect our client’s documents for document scanning services. We are located just outside NYC and have installed CCTV cameras and security alarms on our premises.
We have fire alarms and sprinklers in place in case of fire incidences. We also have all the required liability, data insurances, and Valuable Paper and Records insurance to ensure optimum safety.
All Smooth Photo Scanning employees have signed bonds and proper confidentiality agreements before starting the job. They are also given document conversion training that conforms with the latest data compliance rules.
Our document digitization services scan engineering drawings, archived material, legal documents, medical documents, paper files, microfiche, microfilm, and more.
These digitized files will be delivered adequately indexed for easy access. To know more, visit our document scanning services.
The price for scanning paper files up to size 11” x 17” ranges between $0.08 – $0.38 per page. For large-format drawings over 11″ x 17″ we charge $3.00 – $10.00. Please visit the document scanning services page to see our full price list for different products.
To estimate how many documents you want to scan, count the total number of pages. We will also give you a document count from our side to match the numbers and prevent any mishaps
To give you the highest image quality possible, we have in-house quality assurance reviewers who ensure that all scanned photos meet the industry standards.
We identify the poor-quality images during the inspection and mark them for rescanning. We strictly follow client guidelines and index document sets and folders as requested by our patrons. Furthermore, we also use Optical Character Recognition to make the PDF fully searchable, making it easy for our patrons to access information.
Before delivering the final product, we review all the indexed data, images, and folder structure to ensure consistency, quality, and proper formatting.
Depending on the size and scope of your project it can take anywhere from a few days to several months to complete.
If you need a document that is in our possession you can call or email us and one of our technicians will locate the file, scan it, and upload it to a password-protected server for you to download within 24 hours.
